Job Title: Parish and School Business Manager
Reports to: Pastor
Location: Saint Mary, Mother of God Church and School.  Middletown, NJ

Job Summary:

The Parish and School Business Administrator is a key member of the leadership team, responsible for the efficient and effective stewardship of the parish and school’s financial and operational resources. This role oversees all business functions, including financial management, budgeting, accounting, human resources, facilities, and vendor relations. The Business Manager ensures compliance with Diocesan policies and provides strategic guidance to support the parish and school’s mission of evangelization and Catholic education.

Key Responsibilities:

Financial Management and Accounting

  • Prepare, monitor, and report on annual budgets for both parish and school in collaboration with the Pastor, Head of School, Finance Council, and School Board.

  • Maintain accurate and timely financial records, including general ledger, accounts payable/receivable, payroll, and bank reconciliations.

  • Prepare monthly, quarterly, and annual financial statements.

  • Coordinate the annual financial review/audit and ensure compliance with Diocesan and civil reporting requirements.

  • Manage parish offertory programs, tuition billing systems, and fundraising income tracking.

Business Operations and Administration

  • Oversee all contracts, leases, insurance policies, and vendor agreements for both parish and school.

  • Supervise office procedures, IT support services, and business office staff.

  • Implement best practices for risk management, record-keeping, and financial transparency.

  • Administer employee benefit programs and liaise with the Diocesan HR Office.

Facilities and Maintenance

  • Oversee the maintenance, repair, and improvement of all parish and school buildings and grounds.

  • Develop long-range capital improvement plans and ensure facility operations support mission-driven activities.

  • Ensure compliance with health, safety, and building codes.

Human Resources

  • Assist with hiring processes, personnel documentation, performance reviews, and compliance with labor laws.

  • Maintain accurate personnel records and oversee payroll systems.

  • Promote a professional and faith-filled workplace environment.

Qualifications:

  • Practicing Catholic committed to the Church’s mission and teachings (preferred).

  • Bachelor’s degree in Accounting, Finance, Business Administration or related field; CPA or MBA preferred.

  • Minimum of 5 years of experience in financial or business management, preferably in a nonprofit or educational setting.

  • Proficiency in accounting software (e.g., QuickBooks, ParishSOFT, FACTS), Microsoft Office, and Google Workspace.

  • Strong leadership, organizational, and interpersonal communication skills.

  • Ability to handle sensitive information with discretion and maintain confidentiality.

Working Conditions:

  • Regular business hours with occasional evenings/weekends for meetings or events.

  • Office environment with interaction across departments and ministries.

To Apply:

Send resume, cover letter, and references to Father Jeff Kegley