Job Title: Parish and School Business Manager
Reports to: Pastor
Location: Saint Mary, Mother of God Church and School.  Middletown, NJ

Job Summary:

The Parish and School Business Manager is a key member of the parish and school leadership team, entrusted with the stewardship of all financial and operational resources. This individual will oversee all business functions including financial management, budgeting, accounting, human resources, facilities, and vendor relations, while working collaboratively with various departments and leaders. The Business Manager partners closely with the Human Resources Office, Bookkeeping Department, School President, and Church Ministries, and provides direct support for fundraising initiatives. This position ensures compliance with Diocesan policies and provides strategic guidance in support of the parish's mission of evangelization and Catholic education.

Key Responsibilities:

Financial Management and Accounting

  • Collaborate with the Pastor, Head of School, Finance Council, and School Board to prepare, monitor, and report on annual budgets.

  • Maintain and supervise accurate financial records.

  • Coordinate all financial reporting.

  • Oversee offertory systems, tuition billing, and fundraising tracking.

  • Ensure financial compliance with Diocesan and civil standards.

  • Work closely with the bookkeeping department and auditors.

Business Operations and Administration

  • Manage contracts, leases, insurance policies, and vendor agreements.

  • Supervise office procedures and IT systems.

  • Implement best practices in risk management and record-keeping.

  • Work with the Communications Department for alignment on events and messaging.

Human Resources

  • Collaborate with HR offices to manage hiring, benefits, and compliance.

  • Support personnel documentation and performance reviews.

  • Maintain confidential employee records.

Facilities and Maintenance

  • Oversee maintenance and improvements for all facilities.

  • Plan long-term capital improvements.

  • Ensure compliance with safety regulations.

Ministry and School Collaboration

  • Support parish ministries with administrative needs.

  • Partner with School President on fundraising.

  • Provide support for school and parish activities.

Qualifications:

  • Practicing Catholic committed to Church teachings (preferred).

  • Bachelor’s in Accounting, Finance, or Business; CPA or MBA preferred.

  • Minimum 5 years of relevant experience.

  • Proficient in ParishSOFT, QuickBooks, Microsoft Office, and Google Workspace.

  • Strong interpersonal, leadership, and organizational skills.

  • Ability to manage confidential information with integrity.

Working Conditions:

Full-time, on-site role with occasional evening/weekend obligations.
Collaborative environment with cross-departmental interaction.

To Apply:

Send resume, cover letter, and references to Father Jeff Kegley